The Executive Assistant & Board Liaison provides senior-level administrative, organizational, and event-planning support to the President & CEO and serves as the primary liaison to the Museum’s Board of Directors as well as to the Executive Team. This is a pivotal role at the heart of a fast-paced, mission-driven nonprofit, requiring discretion, strong judgment, and a proven ability to keep complex priorities moving forward with precision.

Schedule: Monday–Friday, 10:00 AM – 2:00 PM ET (20 hours/week). Flexibility required and provided.

Location: Fully Virtual

Salary Range: $45,000 - $52,000 per year. 

Benefits are not offered for this part-time role. 

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KEY RESPONSIBILITIES:

Board Liaison & Governance

- Serve as the main point of contact for the Board of Directors and committees.
 - Manage Board and committee logistics, including drafting and distributing agendas, minutes, and materials.
 - Support Board onboarding and engagement, with an emphasis on OnBoard board management software.
 - Track Board action items, ensuring timely follow-up and communication.
 - Manage all state filings to ensure on-time reporting, and keep all organizational compliance materials organized.

Executive & Staff Support

- Provide direct administrative support to the President & CEO, including scheduling and planning.  

- Draft and organize internal communications, including weekly staff meeting agendas.  

- Anticipate and prioritize needs to keep leadership and staff aligned.  

- Facilitate new employee onboarding and serve as key point of contact for liaising with important vendors such as IT support.  

- Coordinate across all organizational departments to ensure alignment and communication.

Event Planning & Coordination

- Plan and support logistics for Board-related dinners, receptions, and speaker events.
 - Help coordinate small group convenings across the U.S. in support of Museum initiatives.
 - Anticipate event needs and manage details to ensure successful outcomes.

Stakeholder Engagement

- Assist with developing and managing additional stakeholder groups beyond the Board.
 - Ensure strong communication across staff, Board, and external partners.

QUALIFICATIONS:

- Minimum 5 years of executive support experience.
 - Experience working with nonprofit Boards is required.
 - Familiarity with board software, including OnBoard, strongly preferred.
 - Strong event planning and project management skills.
 - Exceptional writing and communication abilities, with experience in social media posting.
 - Highly organized, detail-oriented, and proactive.
 - Tech-savvy and eager to learn new platforms and tools.
 - High energy, collaborative mindset, and a passion for mission-driven work.

HOW TO APPLY:

Applications must be submitted via Submittable September 30 – October 15, 2025. Please include the following materials: 

· Resume or CV

· Letter of Interest (Word or PDF)

· One letter of recommendation from an academic or professional source.

Incomplete applications will not be considered.

Timeline

· Application Window: September 30 – October 15, 2025

· Interviews Conducted: Week of October 20, 2025

· Start Date: November 2025

Questions?

Email press@womenshistory.org with any questions, but only applications submitted through Submittable will be considered. (Serious inquiries only; no phone calls, please). Learn more about us at womenshistory.org.

*Due to the high volume of applications we receive, we regret that we are unable to provide individual feedback to applicants. We appreciate your understanding and the time you take to apply.