The National Women’s History Museum (NWHM) seeks a Director of Finance and Administration (DFA) to oversee finance, operations, and human resources. In this role, the Director of Finance and Administration is the financial executive reporting directly to the President and working closely with the entire NWHM team, the Board Treasurer, and the Audit and Finance Committees. Specific responsibilities include directing, forecasting and managing the Museum’s finances, operations, and human resource administration and supporting IT.
This position is critical to our organization and requires a leader who has not only strong technical skills but also the ability to communicate effectively with the NWHM team and externally with donors and vendors. They enjoy collaborating with colleagues, and want to share in the future of an important and growing organization.
About the National Women’s History Museum
The National Women’s History Museum is at a pivotal moment in its history as it expands its presence and impact opening its first multi-year, physical exhibition in Washington, DC in early 2023. Building on its 27-year mission to recognize the untold and underrecognized achievements of American women, NWHM is a leading cultural institution that brings women’s stories to life through contemporary storytelling, education, and collaborative community-building. NWHM will grow its extensive virtual programming along with innovative physical exhibitions, lectures, artistic performances and more. The Museum has business offices in Alexandria, VA, and our physical exhibition will be in downtown Washington, DC. www.womenshistory.org
Specific Responsibilities
Financial Management:
- Oversee annual financial planning; directly responsible for developing the budget in consultation with VP department heads;
- Provide monthly reports about the organization’s financial status (Statement of Financial Position, Statement of Activities, Cash Flow) and presentations for the Finance Committee and Board;
- Coordinate the annual audit with an Independent CPA firm in partnership with the Audit Committee;
- Ensure that all appropriate financial documents are filed on a timely basis, including the Form 990, state tax returns, and annual state tax status filings;
- Strengthen or re-imagine existing processes and procedures for financial management and evaluate technological tools that allow for greater staff efficiency.
- Oversee business insurance and office lease agreement;
- Oversee payroll and benefit administration and sourcing, including the Museum’s retirement plan;
- Ensure efficient functioning of all financial systems – payroll, bill payment system, etc.;
- Support the Development team with budget preparation, financial reports for grants, and grant project/program budgets and expenditures tracking. Provide donor reports and tracking in coordination with Development;
- Oversee all back-end financial management and administration of our online retail store, including reporting analytics and monitoring internal inventory controls for the entire cycle (purchase, inventory management, and fulfillment).
Operations:
- Facilitate the implementation of NWHM’s company policy for IT;
- Serves as the VOIP telecommunications software administrator;
- Manage the cloud-based file sharing system as its administrator;
- Oversee office operations and matters relating to the Alexandria facility, including equipment acquisition and maintenance.
Human Resource Administration:
- Ensure the Employee Handbook is current and user-friendly;
- Serve as the internal point of contact for personnel policies and procedures;
- Coordinate the annual review process and half-year check-ins for all employees, and 90-day reviews for new employees;
- “Own” employee benefits, working with the providers to ensure that the benefits are comprehensive, meaningful and competitive;
- Maintain employee files and ensure they are secure and confidential;
- Serve as our employee ombudsman and advocate.
Qualifications:
Background/Experience:
- At least 10 years of successful financial leadership and management roles in either for-profit or nonprofit organizations;
- Bachelor’s degree in Finance, Accounting, or Business Administration is required; CPA, MBA is preferred.
Skills and Accomplishments:
- Ability to approach finance from a high, strategic level, but also able to execute well at a technical level in an organization that is small, nimble and growing;
- Demonstrated knowledge of a broad range of financial activities including long-range planning, budgeting, accounting with experience writing and managing operating budgets, and coordinating an audit;
- Proficiency with online and cloud-based financial planning, management and executional software – Microsoft Office Suite, bill.com, Asana, QuickBooks online, Deluxe.com, etc. Comfortable evaluating, implementing, and learning new software platforms.
- Experience and familiarity with Generally Accepted Accounting Principles and Code of Federal Regulations;
- Ability to build trust with and facilitate collaborations among diverse stakeholders, including a multicultural and cross-generational staff, the Board of Directors, donors, and external partners.
Additional Qualifications
- Demonstrated commitment to the mission and vision of the National Women’s History Museum;
- Demonstrated commitment to Diversity, Equity, Inclusion, and Accessibility;
- Ability to multi-task in a fast-moving organization;
- Responsive to internal and external stakeholders;
- Operate in a self-motivated manner, meet deadlines, and honor commitments;
- Excellent written and verbal communication skills;
- Willingness to pitch in and help others;
- Strategic thinker with an entrepreneurial and innovative spirit that supports the growth and mission of the organization
The salary range for this position is $110,000 - $125,000. We offer a full range of employee benefits including a 403 (b) savings plan with an employer match.
Please note, this is a hybrid position (virtual/in person) that requires some some in-person work in our Alexandria, VA administrative offices, as well as in other Washington, D.C.-area locations as needed. To that end, we can only consider candidates local to the Washington, D.C. metro area.
To be considered for this position, please fill out this application form and submit a resume and letter of interest (in Word or PDF) that outlines your qualifications for this position. Incomplete applications will not be considered. This position will be open until filled. No phone calls, please.
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The National Women’s History Museum considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. In addition, the National Women’s History Museum complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. The National Women’s History Museum also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.